Employee – employees of the University, whether full-time or part-time with active employment/engagement with the University.

Employee-Sponsor – employee who is ordering the vaccine for his/her family members.

Vaccine Assignee – eligible dependent members under Group IV whose vaccines are being sponsored by the employee.

Masterlist – list of eligible members of the groups as listed in Table 1 who will be enlisted for the vaccination program.

Vaccine Administrator – 3^rd party medical service provider contracted by the University to administer the vaccines to the members of the community. AC Health, an Ayala company, is the designated vaccine administrator for this program particularly for the following services.

1. Masterlisting and schedule of vaccine administration

2. Supply of consumables necessary for vaccine administration

3. Vaccine administration

4. Surveillance for adverse events following immunization

5. Science/education communication

Vaccination is not mandatory in order to allow the employees to return to the workplace. Any employee who refuses or fails to be vaccinated shall not be discriminated against in terms of tenure, promotion, training, pay, and other benefits, among others, or terminated from employment.

The University was able to place orders for the following brands of the vaccine:

• Moderna (8,000 doses which is good for 4,000 persons)

• Novavax (10,000 doses which is good for 5,000 persons)

NO OPTION TO CHOOSE. Due to the uncertainty of supply and delivery schedule of the vaccines, interested members of the community will be inoculated with the brand on hand at the time of the administration. Members of the community will not have the option to choose their preferred brand. They are advised to take the available vaccine at the time of the inoculation.

While the exact cost of the vaccine and its administration have yet to be finalized in the coming months, below is the ballpark figure for the following brands of the vaccine:

Moderna = PhP2,000.00 per shot

Novavax = PhP1,000.00 per shot

For any changes in the cost of the vaccines, a separate communication will be issued by OHRMOD.

AC Health shall charge an administration fee of PhP425 per shot or PhP850 per person to be vaccinated.

In compliance with DOLE Labor Advisory 3 Series of 2021 (Guidelines on the Administration of COVID-19 Vaccines in the Workplaces), the University will subsidize the cost of the vaccine and its administration for its eligible employees under Group I.

For scholars, the University shall subsidize in full the cost of the vaccines and its administration. Students who may need financial assistance for the vaccines will have to write to their respective schools for evaluation of their requests.

Members under Group II shall pay the actual cost of the vaccine and its administration. Payment shall be made in favor of the University for advancing the payment of the vaccines to the vaccine supplier and the service fee to the vaccine administrator.

The cost of the vaccine and the service fee for the administration for the vaccine assignees under Group IV shall be for the account of the employee-sponsor.

Payment for the vaccines and its administration for Group IV shall be collected from the employee sponsor through salary deduction for a period of six (6) months beginning January 2022 to June 2022. In the event that there is a delay in the administration of the vaccine beyond December 2021, the schedule of the salary deduction shall be adjusted accordingly.

Employee-sponsors whose vaccine assignees have passed the screening of the vaccine administrator and have been allowed to undergo vaccination shall be requested to accomplish the Authorization for Payroll Deduction (APD) based on the number of vaccine

shots that were ordered. This will confirm the employee-sponsors’ interest to avail of the vaccine for their eligible vaccine assignees. The accomplished APD must be submitted to the OHRMOD prior to the schedule of the inoculation.

After the vaccination, the signed APD will be reconciled with the number of shots that were successfully administered to the vaccine assignees. Only vaccines shots that were successfully administered to the vaccine assignees shall be paid by the employee-sponsors through salary deduction.

OHRMOD shall prepare the final schedule of deduction for all employee-sponsors and submit it to the Payroll Section of the Central Accounting Office for payroll implementation.

A separate communication will be released to the community on the UVP roll-out once the delivery of the vaccines has been firmed up. As of release of this communication, July 2021 is the projected date of delivery of the vaccines.

The venue for vaccination for eligible vaccine recipients will be at the Loyola Schools Covered Courts where AC Health Group will set up a CoVID-19 vaccination site.